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RECORDS MANAGEMENT

Course Description

 

Organisations and their employees are both creators and custodians of records. Effective records management ensures that information is created, maintained, protected, and disposed of in a systematic and efficient manner.

 

This six-week course provides foundational knowledge for individuals responsible for records and information management within their organisations, as well as those with little or no prior training in records management.

 

Participants will gain a practical understanding of the principles, policies, and tools required to effectively manage both paper-based and electronic records, ensuring compliance, operational efficiency, and the protection of organisational information assets.

 

Course Objectives

By the end of this course, participants will be able to:

  • Understand the concept and importance of Records and Information Management (RIM)

  • Identify the key principles and frameworks of records management

  • Develop and interpret records management policies and procedures

  • Understand the roles and responsibilities involved in maintaining records

  • Apply tools, techniques, and classification methods for managing records

  • Recognise the impact of technology and digital systems in modern records management

  • Understand records retention, protection, and disposal practices

 

Course Structure

The course will be delivered over six weeks and will include:

  • Instructor-led lectures and discussions

  • In-class exercises and practical assignments

  • Case studies and applied examples

  • Take-home assignments

  • Final examination

 

Week 1 – Introduction to Records Management

Week 2 – Records Lifecycle and Classification

Week 3 – Records Policies, Governance, and Compliance

Week 4 – Electronic Records and Technology

Week 5 – Records Retention, Protection, and Security

Week 6 – Auditing, Best Practices, and Final Review

 

Assessment

Participant performance will be evaluated through:

  • Class participation and exercises

  • Take-home assignments/homework

  • Final examination

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